School Secretary at Provincial Schools Branch - Ministry of Education, ON

Organization: Ministry of EducationDivision: Provincial Schools BranchPosition Title: School Secretary SecondaryDuration: Irregularly Scheduled/ On-call Supply positions (to work on an as needed basis)Location: 255 Ontario Street South, Milton Compensation Group: Ontario Public Service UnionSalary: $23.46 - $27.35 per hour*Position Status: OPENJob Code: 09OAD - OFFICE ADMINISTRATION 09Schedule: 3 - 7Category: Administrative and Support ServicesJob ID: 76710 (PBS15-021)Join the team that's making a difference in the lives of Ontario's children and youth The Ministry of Education, Ernest CDrury School for the Deaf in Milton has an exciting opportunity for an experienced School Secretary In this role you will provide the following secretarial and administrative support services to the school Principal and support the delivery of the education programs and services at the Ernest CDrury School for the Deaf, Secondary Program.You will: Review all incoming mail directed to the Principal and assess its urgency Prepare a variety of documentation Take minutes/notes Answer calls/greet visitors/respond to general inquiries Arrange for travel/meetings/events Manage schedules/calendars Establish/maintain filing/correspondence/bring forward system Maintain and order supplies as required Undertake various other clerical and administrative tasks as assignedWhat we are looking for:KnowledgeYou have: Advanced administrative/secretarial experience; Demonstrated knowledge of office practices and administrative procedures; Proficiency in preparing, formatting and coordinating a range of correspondence and documents; Knowledge of office equipment including photocopiers and facsimile machines.Technical SkillsYou have: Experience and proficiency using various software programs, including word processing, presentation, spreadsheet and database software; Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications.Organizational, Reasoning and Problem Solving SkillsYou have: Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas; Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines; Reasoning and problem solving skills to determine appropriate action for sensitive inquiries Communication and Customer Service Skills You have: Excellent language skills including fluency in American Sign Language (ASL) and Deaf culture including receptive and expressive skills, and spoken English; Ability to provide information to clients in a courteous and professional manner; Proven written communication skills to draft letters and memos. NOTE: In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening checkPlease refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expenseAn enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch, Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the positionThe screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decisionThe details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filledScreening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential.Additional Information:Address: Irregularly Scheduled/On-call Supply positions (to work on an as needed basis), 255 Ontario Street South, Milton, ON Central Region Compensation Group: Ontario Public Service Employee Union Schedule: 3-7Category: Administrative and Support ServicesPosted On: Friday, March 13, 2015



School Secretary at Provincial Schools Branch - Ministry of Education, ON